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K-12 Reunification Plan - Important Please Read

Dear K-12 Students and Families:

Peak to Peak’s first priority is the safety and well being of all of our community members. As a leadership team and staff, we review emergency procedures, attend trainings, and align practices with the district, state, and emergency first responders. In case of an emergency on campus, we want you to know what to expect, and how to prepare for a crisis should the need arise.

Student release is a critical part of emergency planning.  A situation that requires a campus evacuation requires a comprehensive emergency plan to ensure the safety of students to every extent possible. A variety of emergency situations might necessitate a full evacuation from Peak to Peak’s campus. Following resolution of this level of emergency, we have a detailed plan for student-parent/guardian reunification in place. Such situations may include response to natural disaster, a hazardous material transportation accident, school violence, terrorist attack or other local hazard. Regardless of the cause, the following procedures are essential for a timely response and resolution for any required site evacuation.

First of all, you need to know that our primary offsite reunification location is Flatirons Community Church (FCC), located at 355 W. South Boulder Rd, Lafayette, CO 80026.  In the event of an evacuation or related school crisis, please do not come to Peak to Peak to find your child or teen; you may cause serious delay to emergency responders and/or put yourself and others in harm’s way. We will initiate full school level evacuation by bus, on foot and/or by staff vehicle to the FCC. The size of the facility will accommodate our entire population as well as other local schools if needed. Students and staff will be accounted for by level and under staff supervision. For any onsite evacuation and reunification, we will provide details as to the campus reunification location and when and where students may be picked up.

We understand that emergency situations can be chaotic and emotional; that’s why we want you to know our procedures up front, so you can be reunited as quickly as possible.  It is our goal to make the process safe and streamlined for everyone. Know that our administrators and leadership team have been trained by district, state, and national authorities on this process, and have walked the evacuation and relocation routes, including the internal rooms and offices of the FCC.  While every situation is unique, it is important to remain as calm and flexible as possible in a crisis. Please review the below information and contact us with any questions.

Reunification Procedures:

  • Parents/guardians will be notified about the emergency situation via the school’s regular communication channels (website, outbound calls, texts). Please make sure your contact information is up-to-date in the school’s systems, as this is how we stay in touch not only for routine communications, but also during emergencies.
  • Parents/guardians should meet at the FCC for any off-site evacuation to pick up their child/children. Children should not be picked up at the school or en route to the evacuation site.
  • Parents/guardians will park and report at the far west entrance of the FCCto an assigned pick up area, and line up by signage representing the first letter of the student’s last name.
  • A photo ID will be required to ensure the person requesting the child/children is a match to the name on the emergency contact list in Infinite Campus. Please have your driver’s license or state issued ID available.
  • Students will not be released to anyone that is not listed in their emergency contact list in Infinite Campus.
  • After meeting with our intake staff and presenting ID, a runner will go to the student assembly area inside the FCC to get the child/children requested by the parent/guardian or adult.  The runner will escort the student back to the pick up area.
  • Parents/guardians will be asked to sign a form indicating they have picked up their child/children. The date and time will also be indicated on the pick up form.
  • Counselors, when available, will be located close to the area if needed.
  • School administrators, in cooperation with law enforcement, will oversee the reunification process, respond to emergency needs, and communicate next steps to the school community.

Following all emergency response scenarios, school leadership, district leadership, and first responders will reconvene to debrief and process events in order to continually improve responsiveness.  Your support, patience, and feedback are important to everyone’s safety in emergencies; we will welcome your input should any such situation arise.

We are pleased to be working in close cooperation on a variety of emergency and crisis response scenarios with Lafayette, Boulder County and state officials as well as local first responders. We encourage you to read more about our emergency response protocols on the school website by clicking on the following link:  Emergency Preparedness Efforts.

Thanks for your support, and for all you do to keep our school community as safe as possible. Please let us know if you have any questions or concerns.

Best wishes,

Kelly Reeser, Executive Director of Education, and the Executive Leadership Team